The Terms and Conditions below apply to all entrants participating in the London to Manchester Cycling Event scheduled on Saturday August 31st until Sunday September 01st 2019. Completion of an entry form, ticket or purchase of an entry by or on behalf of the participant acknowledges acceptance of these Terms and Conditions. Rather Be Cycling Ltd, Ambitious about Autism and Rapha Racing Ltd – are collectively termed as the Event Organisers throughout.
General Terms and Conditions
The Event Organisers have a responsibility and duty of care towards our participants. The following regulations are to be followed for the duration of the event. The Event Organisers accept no responsibility for participants who do not follow the event’s Terms and Conditions.
- Participants understand that this event is designed as an event for serious cyclists who have the strength, endurance and stamina to successfully complete the challenge. Participants understand that this requires a certain amount of training to be assured of success in completing the challenge within the set time frame.
- Participants must be over 18 years of age on the day of the event to participate.
- The participant accepts that the event they are entering is not a race in any format. Times will be published for individuals / relay teams only and anyone considered to be competing against others will be stopped from riding and unable to enter future events with the Event Organisers.
- The participant is fully responsible for their actions whilst at the event. This includes at the event’s car park, start and finish areas, feed stations and during the ride on the route itself. The Event Organisers do not accept responsibility for the actions of the participant nor the consequences of such actions at any time during the event.
- Participants upon purchasing a ticket and prior to signing the registration document for the event agree that they are mentally and physically capable of riding the event distance. This should be within the allocated time frame from Midnight on the 31st August until 1800 on Sept 01st). The Event Organisers have the final decision in removing or transferring clients forward in the event to assist them in achieving the set time frames (as per the 2019 rider briefing notes).
- Participants will be responsible for the road worthiness of their own cycle and that all of their equipment is of suitable standard for the duration of the event.
- Participants are responsible for their own visibility on the road, whilst at the start / finish area, feed stations and when cycling. The Event Organisers may remove unsafe riders from the route for their own safety and that of other road / trail users.
- Participants agree that they will be set off in groups of 20 or fewer at intervals of no less than two minutes between the allocated time frames. Late arrivals at the start area will not be able to start and no refunds given.
- It is mandatory that ALL participants wear a safety approved cycling helmet complying with latest ANSI Z90/4 OR SNELL standards. Any rider not wearing a helmet will not be covered by the event insurance and will be disqualified from the event and could be liable for damages if involved in an accident on that basis. The rider must accept this as a condition of entry.
- Participation in the event is at the riders own risk. The Event Organisers will not be held responsible for any damage, injury or loss however caused. All participants are covered by third party insurance for the duration of the event. The cost of this is included in your entry fee. This insurance cover is adjudged void if the rider is seen to be riding negligently. The Event Organisers are covered for civil party liability.
- Participants must obey all Highway Code rules. Participants are requested to ride in single file where appropriate and no more than two abreast at any time. Please be aware of your fellow cyclists and any other traffic. Please always indicate your intention to stop or change direction. All cyclists must adhere to and obey the Highway Code and laws of England, Scotland, Wales and N. Ireland where applicable and extend all reasonable courtesy to other road and off road users.
- During the event, there will be arrows out for guidance along the route and warning signs at appropriate points on the road or trails. The absence of these signs does not signal there are no dangers approaching and it is the individual rider’s responsibility to make a decision regarding whether it is safe to ride and cross junctions etc. The marking of the route does not necessarily indicate that the trail or road is safe or ride able and the participant is deemed to make their own decisions for the duration of the event. The Event Organisers cannot be held responsible for any signage tampering on the day of the event.
- The Event Organisers cannot take responsibility if you deviate from the route and this puts you behind / away from the event resources. You will be given a map / GPX file from the start to the finish and there will be signage marking the route. Direction will be indicated by the map or signs placed before, at or after junctions. It is the responsibility of all riders to take the correct route.
- Participants may not use a mobile phone when riding and if taking or making calls must do it safely at the side of the road.
- Participants may not use any form of personal entertainment requiring headphones through a phone, iPod etc.
- Tri-bars are not permitted during this event
- ALL bikes (whether fixed wheel or free wheel) must for the purpose of this event have two working brakes. i.e. – Rim or disc brakes
18a) Individual Riders: Individual support cars are strictly forbidden; any participants seen to use one will be taken out of the event, disqualified and not covered by third party insurance. No rider may take food or drink from anyone whilst on the move.
18b) Relay Riders: Team support cars are permitted in accordance with Relay Driver Instructions in the Rider Briefing Notes 2019. Any teams not adhering to these instructions will be taken out of the event, disqualified and not covered by third party insurance. No rider may take food or drink from anyone whilst on the move.
- Riders must not drop or leave any litter on any part of the route and to dispose of it responsibly at an appropriate place or bin. Any rider found littering will be disqualified from the event.
- The Event Organisers reserve the right to terminate an individual’s ride on health and safety grounds at any time
- The Event Organisers reserve the rights to cancel or postpone an event due to extreme weather conditions. In such an event each participant’s entry to the event will be automatically moved to the rescheduled event date. If a participant cannot make the rescheduled event date they have the option of transferring to the following year only (2020). No refunds will be issued.
- In the case of cancellation of the event you will be refunded your full entry fee excluding the admin fee per entry and 1.5% added to the total order charged by Results Base for processing entries & covering Bank Charges.
- In the event of a forecast or active Yellow or Red Met Office Weather Warning affecting either the event build up or the event day itself the event organisers, Rather Be Cycling Ltd, reserve the right to postpone / cancel the event or shorten the event route/s as deemed appropriate.
- The Event Organisers reserve the right to shorten or alter the published route at any time. Event Organisers have the right to stop or cancel the event on the grounds of safety at any time during the event. Participants do not have the right to claim a refund if the route is shortened or altered.
- The Event Organisers will endeavour to provide fluid and some form of food at designated ‘feed stations’. However, we cannot guarantee supplies will be available at all times and urge riders to only take what they need and be mindful of the needs of those following behind.
- Participants will be required to attach their rider number for identification purposes and health and safety reasons. These are to be attached to your handlebars / seat post as appropriate.
- Participants must carry a form of identification showing their name, address and/or contact details of a person to be advised in the eventuality of an accident. It is also advised that all participants carry two drinks bottles, energy bars, tools, suitable wet weather gear, money, mobile phone, spare inner tubes and a working pump (not CO2 canisters), as well as extra clothing to complete the ride being undertaken, taking into account the route and possible adverse weather conditions.
- In the event that a participant fails to complete the route for any reason, he or she agrees to return to the start, finish area, a feed station or call the Emergency Contact Details supplied by the Event Organisers before the close of the event and / or report to a member of staff. Not doing so will mean that a search may be organised and the subsequent cost will be billed to the rider.
- Deferrals are only possible for medical reasons, and participants must provide a doctor’s letter if they wish to defer to 2020. Participants can only defer their place once.
- Each participant hereby grants Ambitious about Autism and Rapha Racing Ltd an exclusive, absolute and irrevocable worldwide assignment in perpetuity in the photographs / film / video / electronic representations and/or sound recordings of the participant obtained at the event and grants Ambitious about Autism and Rapha Racing Ltd the right to use and publish such content in any and all media.
- Participants declare they are medically fit and able to participate in the challenge. By entering the challenge, the participant waives any liability on the part of the Event Organisers due to medical grounds.
Charitable Terms and Conditions – Ambitious about Autism
Ambitious about Autism is referred to as the Charity
- Participants agree to raise a minimum of £750 (individuals) and £2,000 (Relay Teams) to take part in this challenge, exclusively for Ambitious about Autism, the Charity.
- If this money is raised before July 1st 2019 each person or team will receive an exclusive London to Manchester Cycling Jersey.
- Participants agree that their place on the Event is dependent upon them raising the amount agreed with the Charity prior to registration, and their place on the Event is not guaranteed until £500 is raised by 1st July 2019 for solo riders and £1,500 by the 1st July 2019 for relay teams. The overall sponsorship for both solo and relay teams must be met up the final deadline 13th October 2019.
- Participants must be aware that the Charity is bound by UK charity law to safeguard funds once donated to the charity. All donations in relation to fundraising targets are therefore ineligible for refunds even if the fundraiser does not participate in the Event.
- All Participants agree to make donors aware that they are making an irrevocable gift to the Charity when soliciting donations.
- Participants agree that Gift Aid will not be counted towards their fundraising total.
- By registering as a Participant for an Event, individuals agree where possible to promote the Charity and its mission.