The DB Wood Newark Half Marathon 2020

Terms and Conditions of Entry

  • In registering for the DB Wood Newark Half Marathon or Fun Run the Participant agrees with the DB Wood Newark Half Marathon ‘Organisers’ to the Terms and Conditions set out below:
  • The Participant will abide by U.K.A. rules where appropriate, race rules and, Organiser and / or marshal instructions / directions.
  • Participants taking part in the DB Wood Newark Half Marathon or Fun Run at their own risk and are medically fit to run a half marathon / run a 2-mile fun run - as applicable.
  • The DB Wood Newark Half Marathon event shall have a cut off time of 3 hours 15 minutes from the start time.
  • The Organisers reserve the right to refuse or cancel applications, to alter the date of the event, the course route or distance.
  • In the interest of safety, the Organiser, in consultation with the Police and Emergency Services, reserve the right to delay, cancel, or suspend the race due to extreme inclement weather or a major incident on or near the event route. In these circumstances no refunds will be issued.
  • In the event of any major occurrences along the route, Organisers and the Emergency Services reserve the right to alter/shorten the route, but still provide a race if possible. In these circumstances no refunds will be issued.
  • Half marathon Participants will be 17 years or older on race day. Fun run Participants under 11 years of age will need to be accompanied by a responsible adult.
  • Parent or Guardian of any Participant under 18 years of age who is entering the event – Give consent that the Participant entering the event can take part in the DB Wood Newark Half Marathon /Fun run.
  • Medical treatment necessary may be given without reference to the Participant (or parent / guardian for Participants under 18 years of age) and neither Participants (nor parents / guardians for Participants under 18 years of age) will hold the Organisers of the event responsible for any illness or injury resulting from the event.
  • Participants understand that the use of iPods or MP3s/personal stereos (or similar) is not permitted.The use of bone conductor style headphones will be permitted inline with UKA rules and safety reasons.
  • Participation is at the Participants own risk. The Organiser, its staff, agents or contractors shall not be liable for indirect or consequential loss or damage. The Participant agrees that the Organisers will in no way be held responsible for any injury, loss or illness to their person during or as a result of the event.
  • The Organiser shall not be liable to the Participant for any loss or damage of or to personal equipment belonging to the participant, or any indirect or consequential loss or damage whatsoever arising out of the Participant taking part in the event, or for any loss of business, revenue or profit, loss of reputation, anticipated savings or wasted expenditure, pledges made on the Participants’ behalf to a charity and / or other third party.
  • Entries to the DB Wood Newark Half Marathon and Fun Run are personal to the Participant. Participants agree not to re-sell, pass or transfer (save in accordance with the Organiser’s consent to a transfer as set out below) their entry to another person, or allow another person to wear their race number, even if they cannot participate due to injury or illness.
  • Due to early costs the Organisers have to incur to stage the event, refunds cannot be given, however Participants can have their place deferred to the 2021 Newark Half Marathon if the race Organisers are notified before 30th June 2020 (emailing info@newarkhalfmarathon.co.uk and putting the word WITHDRAWAL in subject line of the email) of the Participant’s intention to cancel their 2020 place. After 30th June 2020 no deferral can be given and it will not be possible to defer entry to the 2021 event. Should there for whatever reason not be a 2021 Newark Half Marathon arranged by the Organisers no refund can be made.
  • Participants will be able to transfer their entry to another participant up to 2 weeks before the event. Transfers will be processed by Logging into the participants Results Base account, set up by them on registration, and following the instructions for ‘transfer’. In the event of a transfer the refund of fees is a matter between the transferee and transferor. No refund can be given by the Organisers. No transfers will be possible outside of the above stated period.
  • Any Participant who fails to arrive at the start line on time will be assumed to have withdrawn from the DB Wood Newark Half Marathon or Fun Run and will not be eligible to a refund of any kind. No late starters will be permitted to cross the start line.
  • Participants shall assemble for the DB Wood Newark Half Marathon and Fun Run at the assembly area in Sconce and Devon Park at least 20 minutes prior to the event start.
  • The Organisers reserve the right to disqualify any Participant found to be in breach of the terms and conditions. Disqualification can be enforced due to any of the following:
    • Swapping numbers with another Participant
    • Deviation from the designated route
    • Tampering with the timing chip
    • The use of iPods or MP3s/personal stereos (or similar)
    • Refusing to obey the directions of the event official or course marshal/steward, or who conducts himself/herself in an unsportsmanlike manner, or who uses offensive actions or language to officials, volunteers, participants or spectators.
  • In the DB Wood Newark Half Marathon roads closed for the race will reopen as soon as possible after the last Participants have passed through. A sweep vehicle will follow the last Participants. Anyone who is deemed to be unable to complete the course in the cut-off time will be approached by a race official and told that they must use the pavement if they decide to continue running along the race course, as the roads will be opening up. The Organiser will be unable to guarantee that road closures, marshals and drinks stations will be in place after the Cut off time (3 hours 15 minutes).
  • Participants agree to receive emails, mailings, marketing and/or mobile phone text messages from the race Organisers, the race photographers, sponsors and charities in relation to their entry and participation in DB Wood Newark Half Marathon or Fun Run (the Participant retaining the right to opt out of further unrelated mailings and messages).
  • The Organiser may use the Participants contact data submitted on the online form to send the Participant information by email and or SMS relating to the event, other events and any further categories of news and promotional information (the Participant retaining the right to opt out of further unrelated mailings and messages)
  • The participant acknowledges and agrees that the Organiser may send an email or SMS notification following the event inviting the participant to submit or renew his/her registration for any future events
  • Participants consent to still & motion images of their participation in the event being used for marketing and publicity purposes.