Entry to any event organised directly by Tri Northumberland Triathlon Club is subject to the following terms and conditions:


Organising an event requires a considerable amount of forward planning, time, risk and expense. Approximately 9–12 months prior to our events taking place, work begins and costs are incurred. These include administrative, insurance, advertising, marketing, equipment, website and staff costs. As an event draws nearer, we continue to incur costs, many in relation to the number of entrants in the event. Whilst we are investing into the cost of staging our events, there is no guarantee of their success, making financial planning an integral part of event management and promotion. For this reason our ‘Terms and Conditions’ are here to ensure we are able to provide athletes with continued safe and enjoyable events.

Conditions of Entry

By entering a Tri Northumberland Triathlon Club event, applicants agree to abide by these terms and conditions as listed below. This includes all individual members and members of a relay team.

All entrants agree to provide accurate information in their event application to allow entries to be processed properly.

All applicants are aware that the nature of the event is physically demanding and that by entering the event they are confirming that they are capable of completing the event and that the organisers will not be held responsible for any injury or illness as a result of their participation.

The entrant waives and discharges from any and all liability for death, disability, personal injury, property damage, property theft and all other foreseeable risks, claims or actions of any kind (including negligence) whatever and however occurring which may arise, at any time, from or in connection with, directly or indirectly, their participation in the Event, the following persons or entities: The event organisers, event officials and personnel, land managers and/or owners, event sponsors, volunteers, and all of their respective officers, directors, employees, independent contractors, representatives, agents and volunteers.

Confirmation of Entry

An acceptance email will be sent confirming your entry to the event if you have entered online. A list of entries will be posted on event website page prior to the event. It is the entrant’s responsibility to inform the event entry website if any of these details are incorrect so they can be corrected prior to the event taking place. Tri Northumberland Triathlon Club cannot guarantee that any changes can be made if they are received after the event closing date.


By entering a Tri Northumberland Triathlon Club event, you acknowledge that you do so at your own risk, and certify that you are fit and confident of completing the event.

Competitor Withdrawal

With most events (sports, cinema, theatre, concerts, etc), if after paying for them you have to withdraw, you will not receive a refund, regardless of the reason (injury, pregnancy, holiday, business / work, etc). However, if you do need to withdraw from any of our events and provided we get enough notice, we are prepared to give you an element of your entry fee back, providing you follow our withdrawals policy:

No competitor email will be sent to competitors who have withdrawn from an event or who do not register during the allocated time periods for their entered event.

You must notify Tri Northumberland Triathlon Club in writing of your intention to withdraw; please include your order number and details of the event you wish to withdraw from. The date of your withdrawal request will be considered as the postmarked date on your letter.

Your refund will be made to your bank account via BACS deposit, details will be requested on determination of your withdrawal.

Refund Amounts

Notification Received:

  • 10 weeks or more prior to event = 75 % Refund
  • 6 – 10 weeks prior to event = 50 % Refund
  • Less than 6 weeks prior to event = No Refund

Refunds do not include any online processing fee.

We will endeavour to process your refund as soon as possible, but we cannot guarantee that this will be before the event you are withdrawing from.

Transfer of Entry

Under no circumstances are applicants permitted to transfer their entry to either another event, or to another individual.

Race Information

All information relating to all of our events will be published on www.ashingtontriathlon.com any advance changes / alterations to the course or event will also be published on the website as will event start times. Event information will be sent out to all competitors prior to the event. It is the responsibility of all competitors to ensure they are aware of all information relating to their event.


Any individual who has won a prize at a Tri Northumberland Triathlon Club event must either:

  • Collect the prize at the presentation
  • Arrange for the prize to be collected

If the winner of a prize does not do one of the above, then that individual will forego the right to the prize and the prize will not be awarded.

Completion of Online Entry

Once we have received an online event entry application, any subsequent change to individual affiliation status will not result in any refund of the difference between the non-affiliation and affiliation entrance fee.


The promoters maintain the right to use images and photographs taken by their contracted photographers and employees at the event without informing of or recompense to event participants. These images can be used for promotional purposes as undertaken by the promoters and their partners, which will cover a range of possible uses including advertising, press and media, printed information items, editorial coverage and any other promotion directly related to the promoters or their sponsors.

Right of Refusal of Entry

Tri Northumberland Triathlon Club maintain the right to refuse or revoke entry to any applicant, where they believe that accepting the entry could prejudice the event, Tri Northumberland Triathlon Club, Tri Northumberland Triathlon Club sponsors, associates or staff. This right of refusal extends to include applications where acceptance is considered by the promoters to be likely to infringe upon the enjoyment of any persons connected with the event, including staff, marshals, volunteers and other competitors.


We endeavour to make sure we provide you with an event that you have entered. Circumstances may be such that we are unable to deliver an event in the format that was expected / advertised. Tri Northumberland Triathlon Club have the right to change any event for the reason of safety without prior notice. In such circumstances competitors will not be eligible for any refunds, whether full or partial, or any other financial recompense.

Force Majeure

“Force Majeure” means an act of God including but not limited to fire, flood, earthquake, windstorm or other natural disaster; act of any sovereign including but not limited to war, invasion, act of foreign enemies, hostilities (whether war be declared or not), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, nationalisation, requisition, destruction or damage to property by or under the order of any government or public or local authority or imposition of government sanction embargo or similar action; terrorism; law, judgment, order, decree, embargo, blockade, labour dispute including but not limited to strike, lockout or boycott; interruption or failure of utility service including but not limited to electric power, gas, water or telephone service; failure of the transportation of any personnel equipment, machinery supply or material required by Tri Northumberland Triathlon Club for the provision of services pursuant to this Agreement, breach of contract by any essential personnel or any other matter or cause beyond the control of Tri Northumberland Triathlon Club.

These terms and conditions will be dealt with under the law of England and Wales.