RAF Scampton Duathlon 2019

Terms and Conditions

Terms and Conditions of Entry

Parties

The following Terms and Conditions relate to the event listed within the appendix and are organised and promoted by Lincoln Tri Club.

Terms

The above-named organisation from this point forward will be referred to as 'The Promoter'. All applicants both prospective and successful from this point forward will be referred to as 'The Applicant'.

From the moment that the above Promoter starts to organise an event, there is a considerable amount of work, expense and risk. Each event takes many hundreds of hours of forward planning, thousands of pounds of expense, as well as financial risk.

As with all companies incurring overheads such as premises, staff, marketing, equipment, insurance, websites, etc, financial planning is an integral part of event management and promotion. As such we endeavor to ensure that we can cover unexpected ‘on costs’ so as to provide a secure footing for all events promoted. The following 'Terms & Conditions' are set in place to ensure that we continue to provide applicants with safe and enjoyable events, year on year.

1: Conditions of Entry

By entering any events as made available on the www.lincolntri.co.uk website, applicants are agreeing to abide by the following Terms & Conditions' as outlined below.

2: Confirmation of Entry

Cashing of an applicant’s cheque or satisfactory completion of a transaction through the online payment system confirms the applicant’s place in the event.

3: Race Information

All necessary Race Information pertaining to this event are published on www.lincolntri.co.uk . Please note that details of the event as published on race specific entry forms, provisional race information or FAQ’s are subject to change. Updated details of any alterations to Provisional Race Information initially issued will be made available on the web no later than 5 days prior to the event date. It is the responsibility of the applicant to ensure they have accessed the relevant information relating to their event. A link to the Final Race information will also be sent to all applicants prior to the event. It is your responsibility to be familiar with this document prior to arriving at the event.

4: Competitor Withdrawal / Credit Policy

If for any reason the applicant who has already successfully entered the event find themselves unable to race and wishes to withdraw from the event, the applicant must inform 'The Promoter' in writing. This should be done initially via e-mail to duathlon@lincolntri.co.uk . Please note athletes can NOT withdraw via social media.

Applicants should receive a confirmation of their withdrawal within 7 working days.

Applicants who inform the promoter in writing of their wish to withdraw before the withdrawal date of the event as outlined in the Appendix, will receive a race credit to the value of 50% of the original entry fee to be used against the following years event.

The promoter will hold your race credit details for up to 12 months.

Please note that credits are not transferable between applicants.

6: Attempted Swapping of Entries

Please note that the swapping of entries between applicants is strictly forbidden as it invalidates insurances undertaken by the Promoter to cover the event. The consequences of attempting such an undertaking by any applicant is so serious in jeopardising the continuation of events that any applicant found to have passed their entry to another applicant and any applicant found to have taken up that entry will both be banned for life from all future events organised by the Promoter.

7: Transfer of Entry and Deferral

Under no circumstances are applicants permitted to transfer their entry to either another event, to another individual or defer their entry to the following season. Applicants are instead, requested to follow the guidelines as outlined in the Competitor Withdrawal and Credit Policy section as outlined above, using the Race Credit supplied where applicable to re-apply for another race/event.

8: Registration

Details of race registration times relating to specific events will be posted on confirmed race information. All applicants are required to attend registration within the times specified. Applicants who do not attend registration within these times will not be allowed to race, and will lose their right to a place in that race/event.

9: Photography

The promoters maintain the right to use images and photographs taken by their contracted photographers and employees at the event without informing the applicant. These images can be used for promotional purposes as undertaken by the promoters and their partners, which will cover a range of possible uses including advertising, press and media, printed information items, editorial coverage and any other promotion directly related to the promoters or their sponsors.

By entering the event, you are granting permission for your Name, Surname and club/team stated during the entry process to be displayed on the Entries to date tab of www.resultsbase.net

10: Prizes

Prizes at each event will be awarded in age categories as outlined in the Final race information documents, where possible applicants who are awarded a prize should attend the presentation in order to receive it.

11: Late Entries

As the event takes place on an active RAF base we are unable to offer late entries or on the day entries due to the security arrangements in place for the event.

12: Event Changes

The above named Promoter has the right to change any event for the reason of safety without prior notice.

13: Event Cancellation

If for reasons beyond the control of the Promoter, including an 'act of God' due to unforeseen, naturally occurring events that were unavoidable, the event which applicants have entered is cancelled or postponed, the Promoters will issue a full Race Credit to the value of the original entry fee or transfer the applicant’s entry to another race/event where requested. Alternatively, if an event is cancelled by the Promoter for non ‘act of god’ reasons, the Promoters will offer a full refund.

14: Right of refusal for entry

The Promoter maintains the right to refuse or revoke entry to any applicant, where they believe that accepting the entry could negatively affect the event, the promoting organisation, their sponsors, associates or staff. This right of refusal extends to include applications where acceptance is considered by the promoters to be likely to infringe upon the enjoyment of any persons connected with the event, including staff, marshals, volunteers & other competitors.

Appendix 1

EVENT RACE EVENT DATE WITHDRAWAL DATE
RAF Scampton Duathlon Junior & Adult Duathlons – Various Distances 6/04/19 10/03/19