Run Banchory Santa Run - 2024
Terms and Conditions

1.0 Participation

1.1 For the 1 Mile Elf Dash, Children must be between P1 and P7. It is at the parents discretion that their child takes part in the event and must accompany their child if they deem appropriate to do so. Marshals/Race organisers will not run with children.
1.2 For the 5K Race, entrants must be in S1+. However, Children can run at the discretion of parents but their child must be visible to the parent at all times on the route.
1.3 Each participant must be registered and have agreed to the race terms & conditions before participating in the event.
1.4 By taking part, all participants confirm that their names, video footage or photographs taken during their participation may be used on social media or newsletters.
1.5 Participant race numbers are specific personal identifiers and exchange with another runner will only be allowed with the expressed permission of the race organiser. Should any runner be no longer able to participate in the race they should, in the first instance, contact the race organiser who will re-allocate place to someone on the waiting list. Sale and/or transfer of race numbers without permission is strictly prohibited and will result in the disqualification and/or banning of any individuals involved from future events.
1.7 Registrations will close on 20/11/2024 which is detailed on the event homepage. There are no exceptions once the closing date has passed.
1.8 Participants must not be under the influence of drugs or alcohol.

2.0 PAYMENT AND REGISTRATION FEES

2.1 All entry fees are non-refundable. Should a runner no longer be able to participate they should contact the race organiser who will allocate the place to someone on the waiting list. Or, if they wish to swap with another runner who is not already registered, this can also be organised by contacting race organiser.

3.0 PARTICIPANT WITHDRAWAL

3.1 3.2 Any participant who fails to arrive at the start line on time will be assumed withdrawn from the race and will not be eligible to a refund of any kind. No late starters will be permitted to cross the start line.
3.3 Participants will be able to transfer their entry to another participant up until the Transfer Deadline of midnight on 20/11/2024 but must be arranged via the race organiser. No transfers will be possible outside of the above stated period.
3.4 The processing fee which is added onto the entry fee and any extra items you purchase at point of entry is non-refundable.

4.0 CANCELLATIONS AND ALTERATIONS OF THE EVENT

4.1 If the event is cancelled because of circumstance beyond the reasonable control of the Organiser; including and not limited to, an act of God, explosion, acts of a public enemy, war, insurrection, terrorist act or threat of terrorist act, sabotage, epidemic, embargoes, strikes or the death of a leading member of the British Royal Family then the participant will not be entitled to a refund of the entry fee and compensation of other losses, such as travel or accommodation expenses.
4.2 The organisers reserve the right to alter aspects of the race at any time. Any alterations, such as a change in start time, will be communicated to participants in good time to allow for plans to be revised.
4.3 The organiser reserves the right to amend the event format at their discretion. If the event format is changed the participant will not be entitled to any refund and no liability can be taken.

5.0 DISQUALIFICATION

5.1 The Organisers reserve the right to disqualify any participant found to be in breach of the terms and conditions.
5.2 Disqualification can be enforced upon partaking in any of the following:
5.2.1 Urination in any area other than designated toilets en-route.
5.2.2 Swapping numbers with another runner, without prior consent from the organiser.
5.2.3 Possession of any banned item, such as dogs, baby joggers, baby strollers, skateboards, Nordic sticks, Kangoo Jump boots, rollerblades, hand cycles, unauthorised bicycles or any other wheeled device on the course, except for hand-propelled wheelchairs in the wheelchair race.
5.2.4 Deviation from the designated route.
5.2.5 Not adhering to the issued timing pen when asked to do so.
5.2.6 Refusing to obey the directions of the event official, city official or course marshal/steward, or who conducts himself/herself in an unsportsmanlike manner, or who uses offensive actions or language to officials, volunteers, participants or spectators may be disqualified from the event.

6.0 EVENT DAY

6.1 Participants must follow instructions as given from all event officials including race staff, volunteers, medical personnel, security officers and city officials before, during and after the event.
6.2 All participants are expected to conduct themselves in a professional and courteous manner during their participation in the event. This means, for example, that urinating or defecating anywhere on or near the course shall be strictly prohibited except in toilet facilities. Anyone violating this rule of conduct shall be disqualified from the event and will be asked to leave the course.
6.3 Participants should inform the race organisers of any special medical conditions.
6.6 Participants must begin the event during the official recognised starting times.

7.0 PARTICIPANT OBLIGATIONS – All participants must oblige to the following:

7.1 Advice provided by the Organiser as well as instructions and directions given by officials and race marshals of the event.
7.2 The use of headphones during the race is banned and any runner using them runs the risk of being disqualified from the event.
7.3 Avoid deviation from the designated race route
7.4 No participant may bring dogs, baby joggers, baby strollers, Nordic sticks, crutches, unauthorised bicycles, mobility scooters or any other wheeled device.
7.5 No participant may bring skateboards, rollerblades, hand cycles, Kangoo Jumps or stilts to either race.

8.0 COURSE MONITORING

8.1 Any participant who refuses to obey the directions of the event official, city official or course marshal/steward; or who conducts themselves in an unsportsmanlike manner, or who uses offensive actions or language to officials, volunteers, participants or spectators may be disqualified from the event and future participation at the discretion of race officials.
8.2 Any participant who has been found by a course marshal/steward, event official or surveillance equipment to have gained an unfair advantage by intentionally shortening the route of the race (“cutting the course”) shall be immediately disqualified from the event.
8.3 A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if participant is deemed medically fit. If a participant becomes ill during or after the event and/or receives medical attention or treatment either from event medical staff, medical providers or any doctor or hospital, they authorise such persons to provide details (including details of medical treatment) to the Medical Director of the Run Banchory Santa Run or others authorised by them.

9.0 PARTICIPANT SAFETY

9.1 The use of wheeled devices by participants or any other person authorised to be on the course shall be strictly limited to (a) authorised and registered competitive wheelchair participants and (b) authorised course marshals on bicycles. Baby joggers, baby strollers, skateboards, rollerblades, Kangoo Jumps, stilts, crutches, unauthorised bicycles or any other wheeled device will not be permitted for Run Banchory races.
9.2 Participants are responsible for their recognition and understanding of event signage, symbols and colour relating to participant maps, facilities and direction.
9.3 Medical personnel authorized by the event to do so may examine any participant who appears to be in distress. If in the sole opinion of authorised medical personnel it is in the best interest of the participant’s health and welfare, medical personnel may remove the participant from the event.
9.4 Participants must retire at once from the race if ordered to do so by a member of the event’s official staff, official medical staff, or any person in authority, including fire and police officers.
9.5 Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.
9.6 In the interest of safety, the Race Director and event officials, in consultation with the Police and Emergency Services, reserve the right to delay, cancel, or suspend the race due to extreme inclement weather or a major incident on or near the event route. In these circumstances no refunds will be issued.
9.7 In the event of any major occurrences along the route, the Race Director and the Emergency Services reserve the right to alter/shorten the route, but still provide a race if possible. In these circumstances no refunds will be issued.
9.8 The Race Director and the Emergency Services reserve the right to stop the race at any time, if deemed necessary. These would be in circumstances beyond our control and no refunds would be given.

10.0 LIABILITY

10.1 Participation is at the participants own risk. Participants under the age of 18 must have permission from their legal parent or guardian to take part.
10.2 The organiser, its staff, agents or contractors shall not be liable for indirect or consequential loss or damage.
10.3 The Organiser will not be liable for any computer result anomalies or any technical malfunctions.
10.4 Whilst the Organiser takes every care with staging the event, the participant acknowledges that personal accident and personal items insurance is their own responsibility. The organiser shall not be liable to the participant for any loss or damage of or to personal equipment belonging to the participant, or any indirect or consequential loss or damage whatsoever arising out of the participant taking part in the event, or for any loss of business, revenue or profit, loss of reputation, anticipated savings or wasted expenditure, pledges made on your behalf or to charity.
10.5 The Organiser will not be responsible for the behaviour of any spectators or third parties.
10.6 The Organiser cannot be held responsible for any issues or allergies resulting from food and drink products given out on the day of the event.

11.0 COLLECTION AND USE OF DATA

The participant agrees and consents to the Organiser using his/her personal details provided in his/her online registration form for the following purposes:
11.1 Event Administration: The Organiser requires a record of each participants registration details including third party emergency contact information for administration purposes in order to properly and safely conduct the event. By registering for Run Banchory you acknowledge and agree that personal information (including medical information entered against your race number or collected by event medical staff during or after the Event) can be stored and used by Race Organisers. Any personal data, with the exception of Names, race times, age category, will be deleted within 5 years on the first working day of January of that year. All data is held on password protected computer systems. You can obtain the information that is held about you, request its rectification and request it’s erasure by contacting sbfitness@live.co.uk. Participants confirm that their name and video footage, audio recordings or photographs taken during their participation may be used to publicise the event in future years.
11.2 Email/SMS Communication: The organiser will use the participants contact data submitted on the online form to send the participant information relating to the event. Contact data may also be used to contact the participant about other events and any further categories of news and promotional information as the participant may have requested on the Online Registration form. The participant acknowledges and agrees that the race organisers may contact the participant following the event inviting the participant to submit or renew his/her registration for future events. If you wish to be excluded from these event messages please contact sbfitness@live.co.uk.

12.0 EXCEPTION

12.1 Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than 30 days prior to the event date specifying the nature of and reasons for the request.

13.0 AMENDMENTS/RESERVATIONS/ACKNOWLEDGEMENTS

13.1 Event officials reserve the right to modify, supplement or waive all or part of the event rules without notice. It is participants’ responsibility to check the event website for any changes. Participants shall be bound by any modification or supplement of the event rules published prior to the event. Failure to follow these event rules, as may be amended, will result in immediate disqualification, loss of prize money and removal from official results.