Terms and Conditions of Entry

By entering this West Glamorgan Cross Country League Race (WGCCL) you will agree to abide by these Conditions of Entry and all instructions given to you by the organisers or marshals or police at the event.

1. West Glamorgan Cross Country League Race organisers have no liability for any cancellation outside of the control of organisers, for example extremely poor weather, government restrictions on events, or any other act of God that is not foreseeable by the organisers.

2. The organisers decisions will be final as to whether the event will go ahead on the planned date. The organisers shall not be liable in respect of any costs and expenses you may incur, as a result of such cancellation.

3. Entrants must be 17 years of age or over on the event date, proof of age may be required.

4. You agree that we may publish your Personal Information as part of the results of the event and may pass such information to the governing body or any affiliated organisation for the purpose of insurance, licences or for publishing results either for the event alone or combined with or compared to other events. Results may include (but not be limited to) name, any club affiliation, race times and age category.

5. All participants are strongly advised to consult their doctor prior to undertaking any exercise programme. If you have a medical condition, you must detail this when registering for the event. You are responsible for ensuring that you have undertaken any necessary preparation and training to enter and participate in any run. You warrant to us that you will be, on the date of the run, sufficiently fit and healthy to participate in the run unaided and in accordance with the event rules. If you are in any doubt. we recommend that you seek medical advice.

6. By entering the run you give permission for the use of your image (if acquired) by WGLXC on various social media platforms and press release.

7. For your safety please do not bring pets or other animals.

8. For safety reasons and primarily for identification by medical staff, the swapping, sale, resale or transfer of race numbers is strictly prohibited.

9. The wearing of headphones, or similar devices, (other than those medically prescribed), is not permitted. – this rule is for your own safety – you may need to hear instructions from marshals. Anyone seen using headphones will be disqualified.

10. Runners may be refused entry if the reduction in fees is claimed and they are not affiliated to an athletic council.

11. No refunds will be given for runners who are unable to take part.

12. Parking at any of the events that are subject to a parking fee or fine is the participants responsibility.

Disclaimer: By entering and West Glamorgan Cross Country League Race you are accepting all the conditions of entry and acknowledge that the organisers shall not be liable for unforeseen personal injury, death, loss or damage of belongings as a consequence of your participation in the event. We do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence.

West Glamorgan XC Rules

1. Separate Divisions will be held for male and female athletes.

2. Division 1 will consist of a maximum of 8 teams. Further divisions will be arranged at the discretion of the League Committee.

3. Athletes can only compete for one Team in any given season. Athletes cannot represent two teams even if they are part of the same club.

4. Scoring: The maximum points scored by an athlete per race is 500. That is, first place will score 500 points, second place will score 499 points and so on, with subsequent runners receiving one less point. These are match points. League points are awarded on the basis of the points scored by the whole team. Scoring is explained in more detail further on.

5. Guest runners are unable enter league races, due to the capacity of each Fixture.

6. Any number of athletes may compete in a team, but the first five will count towards the team score.

7. Athletes registered with Welsh Athletics will pay a race entry fee for each race, to be decided by the Committee. Athletes not registered with Welsh Athletics will pay the race entry fee plus an additional fee. Such additional fee to be decided by the League.

8. All teams must be declared pre-race. Once the race has started teams will only be changed if a participant is found to have contravened rule 3.

9. On the completion of each season, the bottom two teams in each Division 1 and Division 2 will be relegated and the top two, from Division 2 and Division 3, promoted.

10. For the purposes of age group classification an athlete’s age will be taken as at the 31st August prior to the start of the season.

11. The minimum age at which an athlete will be permitted to race is 17 years on race day.

12. The Race Director is not permitted to take part, so as to be available to support on race day.

13. The hosting club must ensure that results are available within 7 days of the race.

14. Race Adjudicators can only fulfil one role on race day.

15. Any athlete disqualification (DQ) must be communicated to the athlete and, if necessary, concluded through the Appeals Process before the race results are communicated.

Team Scoring Explained

1. The winner of each race (match) will receive 500 MATCH points. All other athletes receive one less point, in order of finish position (second place 499, third place 498 and so on). The athlete finishing last may not always receive the same points, this is determined by the size of the race field.

2. The first FIVE athletes to finish score points for their team. (i.e. if one team has the first 5 athletes they will get 500+499+498+497+496= 2490 MATCH points)

3. The team with the most MATCH points wins the match.

4. Teams are split into Divisions.

5. In Division 1 (men and women), there are 8 teams. The team with the most MATCH points will get 8 LEAGUE points, the team that is second will get 7 LEAGUE points down to the team scoring fewest receiving 1 LEAGUE point.

6. League positions are determined by who has the most LEAGUE points.

7. In the event of a tie (the same number of LEAGUE POINTS) the team with the highest MATCH POINTS takes precedence. In the event that both League and Match Points are tied, the quickest aggregate time takes precedence.

Registration

1. Athletes can only represent one team per season.

2. Athletes must use the same name to enter each race - it is the responsibility of the athlete to ensure they use the same spelling, abbreviations (if used) etc. throughout the season.

3. Athletes are responsible for their entry to the race and should read the terms, conditions, rules and regulations for each race.

4. Athletes are responsible for registering for the correct team throughout the season. Any queries should be raised with the Team Captain before registering.

5. Team Captains should organise bib collection on race day for their team, thus minimising crowds at registration and use of volunteers in this area.